Migration Guide
Every growing team eventually outgrows their first ATS. If Greenhouse’s per-seat pricing and implementation complexity are slowing you down, here’s exactly how to move to Curriculo ATS, and what to expect along the way.
The Trigger
Why Teams Leave Greenhouse
Cost, Complexity, and Per-Seat Fees
Greenhouse starts at roughly $15,000 per year and charges per seat. For a 20-person startup adding hiring managers, that cost compounds fast, every new interviewer is another line item.
Beyond pricing, Greenhouse was built for enterprise workflows. Implementation takes weeks, requires a dedicated onboarding manager, and the feature surface area means your team spends time configuring tools instead of reviewing candidates.
The most common triggers we see: a founder gets the renewal invoice, realizes they’re paying enterprise prices for startup-scale hiring, and starts looking for something leaner. That’s where CurriculoATS fits, free to start, $100/month ($50/month early-bird) for Pro, zero per-seat fees.
Your Data
What Migrates
- Candidate records, names, contact info, application history, and resume files
- Job postings, active and archived roles with descriptions and requirements
- Pipeline stages, your custom stages mapped to Curriculo ATS pipeline
- Interview notes, evaluation comments and scorecards from your team
- Hiring team assignments, who owns which role carries over
What stays behind: Greenhouse-specific analytics dashboards and historical reporting data remain in your Greenhouse account. We recommend keeping read-only access for 90 days post-migration for reference.
The Process
5 Steps to Migration
Most teams complete this entire process in a single business day.
Step 1Export from Greenhouse
Use Greenhouse’s built-in data export to download your candidate records, job postings, and pipeline data as CSV files. Greenhouse provides this under Settings → Data Exports. The export typically takes 5–15 minutes depending on data volume.
Step 2Map Pipeline Stages
Curriculo ATS uses a streamlined pipeline (Applied → Screened → Interview → Offer → Hired). Map your Greenhouse custom stages to these. If you have 12 Greenhouse stages, most collapse cleanly into 5. We provide a mapping template to make this straightforward.
Step 3Import to Curriculo ATS
Upload your exported CSV files through the CurriculoATS import tool. The system auto-detects Greenhouse’s export format and maps fields automatically. Active candidates land in the correct pipeline stage based on your Step 2 mapping.
Step 4Verify Data
Spot-check 10–15 candidate records to confirm names, pipeline positions, and notes transferred correctly. Run the AI screening on one active role to see how signal-based scoring compares to Greenhouse’s keyword matching. Most teams see immediate differences in ranking quality.
Step 5Notify Your Team
Send your hiring managers the new login link. Curriculo ATS supports Google Workspace SSO, so if your team uses Google, there’s nothing new to remember. Connect Slack for pipeline notifications and you’re fully operational.
Timeline: Live in 1 Day
Most teams complete migration and are fully operational on CurriculoATS within a single business day. The data export and import takes under an hour. Verification and team notification fill the rest of the morning. By afternoon, you’re screening candidates with AI.
Compare this to the 2–4 week implementation timeline when you originally set up Greenhouse. The difference reflects a fundamental design choice: Curriculo ATS was built for teams that move fast.
The Upside
What You Gain
- Free to start, Starter plan with unlimited job listings costs $0, permanently. Not a trial.
- Signal-based scoring, AI evaluates candidates on measurable impact, not keyword frequency. Stronger ranking from day one.
- No per-seat fees, Pro plan is $100/month ($50/month early-bird). Add 10 hiring managers, 20, 50, same price.
- 15-minute setup, no implementation manager, no multi-week onboarding, no training sessions required.
- Candidate network, access 10,000+ professionals with pre-structured resumes for cleaner AI screening data.
What You Might Miss
Honesty matters here. Greenhouse has 400+ integrations built over 12+ years. If your workflow depends on a niche integration, a specific HRIS, background check provider, or assessment tool, verify that CurriculoATS covers it before switching.
Curriculo ATS integrates natively with Google Workspace and Slack, and offers full API access on the Pro plan for custom workflows. For most startups, these cover 90% of integration needs. But if you need BambooHR, Workday, or DocuSign out of the box, check first.
Advanced compliance reporting is another area where Greenhouse has deeper tooling. If you’re subject to OFCCP or need detailed DEI analytics dashboards, evaluate whether CurriculoATS’s reporting meets your requirements.
FAQ
Migration Questions
How long does migration from Greenhouse to Curriculo ATS take?
Most teams complete the full migration in a single business day. The actual data import takes minutes, the rest is verification and team notification.
What data transfers from Greenhouse to Curriculo ATS?
Candidate records, job postings, pipeline stages, interview notes, and hiring team assignments all transfer. Historical analytics data stays in Greenhouse for reference.
Will I lose candidates in the pipeline during migration?
No. Active candidates maintain their pipeline position. The migration maps Greenhouse stages to Curriculo ATS stages so no candidate falls through the cracks.
Do I need to cancel Greenhouse before starting with Curriculo ATS?
No. We recommend running both systems in parallel for 1–2 weeks before fully switching. Curriculo ATS has a free Starter plan, so there is no cost overlap pressure.
What if Curriculo ATS is missing a Greenhouse feature I need?
Curriculo ATS covers the core ATS workflow most startups need. If you rely on Greenhouse’s 400+ integrations or advanced compliance features, evaluate whether CurriculoATS’s API and essentials-first approach meets your requirements before switching.