Free offer letter draft

Free offer letter generator

By Dev Rishi Khare, founder of Curriculo (ex-Amazon ML engineer) · Last updated May 2026

Put the details in once. Walk away with a letter you can edit, review, and email the same day you called with the good news.

Direct answer: An offer letter should name the role, start date, pay and pay period, work location or remote setup, reporting line, benefits summary, acceptance deadline, and any contingencies such as a background check. Fill those fields below, copy the draft, have counsel review it, and send. This tool is not legal advice.

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May 19, 2026
Dear [Candidate name],

We are thrilled to welcome you to [Company name]. After meeting you, the whole team agreed you are exactly the kind of person we want to build alongside, and we are excited to make this official.

We would like to offer you the role of [Role title] with an annual base compensation of $[Compensation]. The role reports into [Hiring manager] and you will be a core part of how we grow over the next year.

We are targeting a start date of [Start date]. Your primary work location will be [Work location].

You will be eligible for our standard benefits package, medical, dental, vision, paid time off, and company holidays, per company policy. Specific plan details, equity terms, and any role-specific provisions will be covered in the full offer agreement.

If anything in here feels off or if you have questions before we send the full agreement, just reply and we will jump on a call. We cannot wait to have you on the team.

Warm regards,
[Hiring manager name]
[Company name]
Friendly draft only. This is a welcoming starter letter. It contains no legal or contractual language. Have your legal counsel review the full offer agreement (at-will terms, contingencies, equity, confidentiality) before sending.

Build your offer letter

How to use this generator:

  1. Enter the candidate name, role title, and annual base compensation.
  2. Add start date and work location (or remote terms).
  3. Enter company name and hiring manager name.
  4. Copy the draft, review with counsel, then send as PDF or e-signature.

Your draft

Sample structure you can expect from the generator (edit every bracket before sending):

We are glad to offer you the role of [Role title] at [Company name]. Your annual base compensation will be $[Compensation], paid [pay period]. The role reports to [Hiring manager], with a target start date of [Start date]. Your work location will be [Work location or remote terms].

You will be eligible for our standard benefits package, including medical, dental, vision, paid time off, and company holidays, per company policy. Employment is at-will, which means you or the company may end employment at any time, with or without cause, subject to applicable law. This offer is contingent on [background check, I-9, and any other contingencies]. Please accept by [Acceptance deadline].

If anything needs clarifying before you decide, reply and we will set up a call.

This sample is a drafting aid, not a contract and not legal advice. Have qualified counsel review every letter for your jurisdiction.

What to include in a job offer letter

Practice notes from LegalClarity and Schwartz Hannum commonly cover:

  • Job title and a short role summary
  • Start date and work location or remote terms
  • Pay amount and pay period
  • Exempt or non-exempt classification where it applies
  • Benefits summary and reporting line
  • At-will statement in most US contexts
  • Contingencies such as background check and I-9

State a clear deadline in the letter so both sides know when the offer expires. There is no single standard number of days, so set the deadline around your remaining finalists and how urgently the role needs filling.

This list is general information, not legal advice. Laws differ by state and country.

Offer letter vs employment contract

An offer letter usually confirms the main terms so both sides share the same facts. It is often not a fixed-term employment contract in at-will US states, yet specific promises about bonus, equity, or relocation can still create enforceable obligations. Paraphrased from LegalClarity guidance on offer letters: treat financial promises carefully and have counsel review. This is not legal advice. For contractor roles, compare contractor vs employee.

Adding equity to the letter

If equity is part of the package, start from the startup offer letter template with equity and have counsel approve grant language before you paste it into a candidate letter.

Get to yes faster

Call with the news first, send the letter the same day, and put a clear deadline in writing. Ambiguity is what makes strong candidates stall. Track offer acceptance rate and the glossary definition of offer acceptance rate so you know whether slow paperwork is costing you yeses. Keep the offer next to the rest of the hiring pipeline.

More free hiring tools

Browse free hiring tools, then use the job description generator and the rejection email generator for finalists who did not get the offer. Related: employee handbook template.

FAQ

Often it is not a fixed-term contract in at-will US states, but specific financial promises can still be enforced. Treat every letter as important. Have counsel review before you send. This answer is not legal advice.

Include title, start date, pay and pay period, work location or remote terms, reporting line, benefits summary, at-will language where appropriate, contingencies, and an acceptance deadline. Match the checklist on this page to your counsel's template.

In most US states it is standard practice to state at-will status clearly. Check local law and your counsel's preference. Do not invent state-by-state clauses without legal review.

State a clear deadline in the letter so both sides know when the offer expires. There is no single standard number of days to rely on, so align the deadline with your remaining finalists and your client's urgency.

Yes. Many teams email a PDF or use e-signature. Keep a signed copy with the candidate record. Confirm delivery and follow up once if the deadline is close, so a missed inbox does not sink the offer.

An offer letter is for employees. Contractors need a contractor agreement with different tax and control terms. See contractor vs employee before you reuse employee language on a contractor engagement.

Sources

  • LegalClarity, guidance on whether a job offer letter is binding and what to include
  • Schwartz Hannum, best practices for employment offer letters

Track every offer from sent to signed

Track every offer from sent to signed next to the candidate's whole history. Curriculo's Starter plan is free forever, with unlimited jobs and unlimited team members, 1,000 ranked candidates, and no per-seat fees on any plan. Pro is $50 with 10,000 ranked candidates. Curriculo ATS scores every candidate from 0 to 100 against your job, with a written AI summary of the fit. Sign in with Google or Microsoft. See ATS software for recruiters.

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